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TL;DR

Goal: Help change managers identify which configuration items (CIs) are impacted before deployment, so they can reduce service disruption and make safer change decisions.

My Role: Lead Product Designer responsible for workflow design, conversational flow, and collaboration with AI, backend, and product teams.


Problem & User Story

Change managers often had to manually check thousands of CIs to understand which ones might be affected by a planned update. This process was time-consuming, technical, and prone to human error.

🗣️ I always feel like I might miss something hidden in the system dependencies.” – Change Manager

We aimed to design an AI-powered assistant that automatically scans related CIs, summarizes the impact, and helps users make fast, confident decisions.


Where Complexity Lies

Thousands of interdependent configuration items made impact analysis difficult to visualize. Users struggled to trust AI results without understanding how the recommendations were generated. The system needed to balance automation with human validation for regulatory and safety reasons.

💬 The real challenge was to make AI recommendations transparent and verifiable rather than just automatic.

TL;DR

Goal: Help change managers identify which configuration items (CIs) are impacted before deployment, so they can reduce service disruption and make safer change decisions.

My Role: Lead Product Designer responsible for workflow design, conversational flow, and collaboration with AI, backend, and product teams.


Problem & User Story

Change managers often had to manually check thousands of CIs to understand which ones might be affected by a planned update. This process was time-consuming, technical, and prone to human error.

🗣️ I always feel like I might miss something hidden in the system dependencies.” – Change Manager

We aimed to design an AI-powered assistant that automatically scans related CIs, summarizes the impact, and helps users make fast, confident decisions.


Where Complexity Lies

Thousands of interdependent configuration items made impact analysis difficult to visualize. Users struggled to trust AI results without understanding how the recommendations were generated. The system needed to balance automation with human validation for regulatory and safety reasons.

💬 The real challenge was to make AI recommendations transparent and verifiable rather than just automatic.

How I approached it

I worked closely with product and engineering teams to unstand the limitation, and design a conversational AI workflow that combines human input and automated reasoning.

The left panel is a conversational interface where the AI assistant gathers context, such as environment type (Production, Pre-prod, Test) and change goals.

The right panel displays the AI’s findings in a structured CI list, showing the number of affected items and allowing users to filter, review, and confirm.

To ensure consistency across AI-driven experiences, I followed the ServiceNow Horizon Conversation Design Guidelines. These principles helped define how the AI assistant communicates, handles user intent, and maintains clarity across both scripted and generated conversations.

During the design phase, we went through several rounds of prototyping and continuously aligned with the component team to ensure that the interaction patterns and system architecture worked seamlessly together.


Iterations
Minimalist Spa Setup
Minimalist Spa Setup
Minimalist Spa Setup
Modern Smart Speaker
Modern Smart Speaker
Modern Smart Speaker

Results

User validation time was reduced significantly (data pending), and change-related errors decreased noticeably (data pending).
The new AI Change Assistant became a core capability within the AI Ops product suite and was adopted as the foundation for future AI-driven workflows.

Results

User validation time was reduced significantly (data pending), and change-related errors decreased noticeably (data pending).
The new AI Change Assistant became a core capability within the AI Ops product suite and was adopted as the foundation for future AI-driven workflows.

AI Change Assistant

AI-assisted change management experience that helps engineers identify which configuration items (CIs) are impacted before deployment to reducing errors and improving confidence.

Year

2024

Year

2024

Type

Saas

Type

Saas

Client

ServiceNow

Client

ServiceNow

Timeline

12 weeks

Timeline

12 weeks

AI Change Assistant

AI-assisted change management experience that helps engineers identify which configuration items (CIs) are impacted before deployment to reducing errors and improving confidence.

Year

2024

Type

Saas

Client

ServiceNow

Timeline

12 weeks